2025 ANNUAL GENERAL MEETING (AGM)

All the details, including the agenda can be found here.

Eastern Standard Time: 1900hrs SATURDAY 12 APRIL 2025

Cities include Atlanta/New York/DC in the USA; Dawson/Edmonton in Canada; Santiago in Chile

central european summer time: 0100HRS SUNDAY 13 APRIL 2025

Cities include Cologne/Malmo/Paris/Vienna in Europe

AUSTRALIAN EASTERN STANDARD TIME: 0900HRS SUNDAY 13 APRil 2025

Cities include Canberra/Melbourne/Sydney in Australia


Some additional information from the constitution:

8. Annual General Meeting

An AGM for the Club will be held once a year, to be held no late than April 15. The meeting will take place virtually through an online portal, of the Board’s preference. Members will be given a minimum twenty-one (21) days’ notice of the AGM via the Club’s official website and/or social media platforms and the announcement will be accompanied by an agenda.

  • All members may attend but only paid members will be eligible to vote on any resolutions at the AGM (if necessary). This will be done prior to the meeting using online voting options such as surveys or forms, or other procedures promulgated by the Board.

  • The President or the President’s appointed deputy shall chair the AGM and shall have the deciding vote in the event of a tie.

  • Members unable to attend the AGM may appoint a proxy by sending a signed (individual), written instruction to the Secretary at least seven (7) days prior to the AGM on their proxy. 

  • The Board may establish policies concerning the electronic signature, electronic copies, and other procedures concerning the submission of proxies, and all proxy submissions shall be subject to such policies.

  • Paid members can submit an agenda item and/or resolution for discussion at the AGM. These must be submitted no less than fourteen (14) days prior to the meeting, subject to other procedures promulgated by the Board.